Guests are individuals visiting a property location that do not have a membership or booking at that property. Kube allows you to pre-register a guest before their planned visit. This allows you to keep track of individuals at a property for tracking and emergency purposes. For more information about emailing the emergency list, see Emailing the emergency list.
This article describes pre-registering a guest.
TIP: The guest should be encouraged to use the Welkio tablet at the front desk to sign in unless it is unavailable. Welkio automatically syncs guest information with Kube and vice versa.
NOTE: Depending on your assigned role and permissions, and the version of Kube your organization uses, some or all of these menus or services may not be available or displayed.
Pre-registering a guest
Click the Home button. The Community Dashboard Overview menu appears.
Locate the Visitors tile and click the Guests option.
TIP: Use the date picker located towards the top right of the Overview menu tiles to see visitors from different days, or use the time range selector located towards the top left of the tiles to view visitors for an entire week or month.
Click Actions and select Pre-Register a Guest. The Pre-Register a Guest window appears.
Complete the fields. See the end of this article for a screen reference.
Click Save.
NOTE: The guest's information is automatically synced with Welkio.
Pre-registering a guest screen reference
Host Name | Name of the member the guest is visiting. |
Note for Front Desk | Internal information used by the front desk and security. |
Email address of the guest. The guest receives notifications about their scheduled meeting to this email address. | |
Note for Your Guest | Information that appears in the email sent to the guest about their meeting. |