The self-renewal feature offers renewal options directly to members in their member portal. This feature provides configuration options that let your organization control contract terms, price increases, and discounts for space and amenity types.

Self-renewals can be customized to meet your organization's needs based on amenities, spaces, and contract terms.

This article explains how to download and import the configuration file, as well as defines the configuration fields.

NOTE: Depending on your assigned role and permissions, and the version of Kube your organization uses, some or all of these menus or services may not be available or displayed.

To download and import the self-renewal configuration file

Select your Personal Profile in the top menu and select System Settings from the drop-down menu. The Operator Profile screen appears.
Select Self-Renewal in the side menu. The Configuration menu appears.
Select Export Configuration. A copy of the file downloads to your device.
Locate the file on your device and open it. Complete the required columns. See the section below for column descriptions.
TIP: Save an additional copy of the original if the configuration needs to be reverted. The file name includes the date and time in UTC when it was downloaded.
Save the file. Back in Kube, on the Configuration menu, click Import Configuration.
Drag the configuration file to the upload area.
Click Upload. Kube automatically processes the updates.

Self-renewal configuration file field definitions

do_update	Delete this column if all rows should be updated. Otherwise, enter 1 in the row to update the record. Rows without a value of 1 are ignored.
country_code	Optionally, configure the rule by country instead of by property. If this field is used instead of the property_id field, the configuration applies to all properties in the country entered here. For a list of country codes, see the end of this article.
property_id	Enter the Property ID that the configuration applies to. Enter Any to apply the rule to all properties. If the configuration should apply to certain countries instead of properties, use the country_code column.
property_name	Optional. Enter the property name for reference only. This value isn't used to validate or process the import.
property_uuid	Optional. Enter the property UUID for reference only. This value isn't used to validate or process the import.
types	Determines what the configuration applies to. The configuration can apply to all space types, all amenity types, specific space types, or specific amenity types. To apply the rule to all space types, enter Spaces. For any space capacity, enter Any in the capacity_max column. Otherwise, to define ranges, enter a whole number in the capacity_max column. For more information about capacities and ranges, see the capacity_max definition and the Capacity range explanation section. To apply the rule to all amenity types, enter Amenities. Enter 0 in the capacity_max column. For specific space types, enter a comma-separated list of space types found in the System Settings > Custom Fields > Spaces. For more information, see Adding a space type. For any space capacity, enter Any in the capacity_max column. Otherwise, to define ranges, enter a whole number in the capacity_max column. For more information about capacities and ranges, see the capacity_max definition and the Capacity range explanation section. For specific amenity types, enter a comma-separated list of amenity types. Available types include Standard, Package, Booking Units, Coworking, Data/WiFi, Voice, Memberships, and Access Control. 0 must be entered in the capacity_max column.
capacity_max	Determines the capacity range to which the configuration applies. Each row defines the upper limit of a capacity range. The next row begins at the next capacity value after the previous row's capacity_max. For multiple ranges, enter the lowest capacity range first. Create a new row for each additional range. For capacities above the highest defined range, enter Any For amenities, you must enter 0. See the Capacity range explanation section for more information.
<contract_term>\|<new_term>\|<base_price_type>	This column defines the price adjustment to apply. Enter the current contract term, the new term, and the price type affected by the configuration. In the rows below, enter the percentage or fixed amount for the adjustment. See the section below for an example. For <contract_term>, enter it as a whole number of months. For <new_term>, enter it as a whole number of months. Enter Base or Net for <base_price_type>. Base applies the discount or increase to the current list price. Net applies the discount or increase to the member's current contracted price. After completing the parts, the column header should look like this: 6\|12\|net See the Self-renewal configuration file example section for more information. NOTE: The <contract_term> and <new_term> values define ranges. The number entered is the upper limit of the range. In the example 6\|12\|net, ranges are 1-6 months for the current term and 1-12 months for the new term. To create a pricing adjustment for terms longer than 12 months, create the rule 6\|any\|net. Use Any for values greater than the highest defined range.

TIP: For the list of rules that make a contract eligible for self-renewal for these configurations to apply, see Contract eligibility rules for self-renewals.

Self-renewal configuration file example

Each pricing column is formatted as <contract_term>|<new_term>|<base_price_type>. See the Self-renewal configuration file field definitions section for more information.

For example, the any|any|net price adjustment would apply to a contract with a Board Room (Capacity 45) and a current 15-month term.

For more information about how configurations are applied, see How self-renewal configurations are applied.

Capacity range explanation

Capacity Range	Space Types
1-15	Board Room, Meeting Room
16-20	Board Room, Meeting Room
21-50	Board Room

Range explanation example:

A Board Room at Property B has a capacity of 45.

The first Board Room/Meeting Room rule applies only to capacities 1-15.
The second Board Room/Meeting Room rule applies only to capacities 16-20.
The third Board Room rule applies to capacities 21-50.

Because the space capacity is 45, the third rule applies.

List of available country codes

Country Name	Code
United Arab Emirates	ae
Argentina	ar
Austria	at
Australia	au
Barbados	bb
Belgium	be
Bulgaria	bg
Bermuda	bm
Brazil	br
Bahamas	bs
Belize	bz
Canada	ca
Switzerland	ch
Greater China	chn
Chile	cl
China	cn
Colombia	co
Costa Rica	cr
Cuba	cu
Cyprus	cy
Czech Republic	cz
Germany	de
Denmark	dk
American Samoa	ds
Estonia	ee
Spain	es
Finland	fi
France	fr
United Kingdom	gb
Greece	gr
Guatemala	gt
Guam	gu
Hong Kong	hk
Honduras	hn
Croatia (Hrvatska)	hr
Hungary	hu
Indonesia	id
Ireland	ie
Israel	il
India	in
Iceland	is
Italy	it
Japan	jp
Kenya	ke
South Korea	kr
Lebanon	lb
Lithuania	lt
Luxembourg	lu
Latvia	lv
Malta	mt
Mauritius	mu
Mexico	mx
Malaysia	my
Nigeria	ng
Netherlands	nl
Norway	no
New Zealand	nz
Panama	pa
Peru	pe
Philippines	ph
Poland	pl
Puerto Rico	pr
Portugal	pt
Romania	ro
Russia	ru
Saudi Arabia	sa
Sudan	sd
Sweden	se
Singapore	sg
Slovenia	si
Slovakia	sk
El Salvador	sv
Thailand	th
Turkey	tr
Taiwan	tw
Tanzania	tz
Ukraine	ua
United States of America	us
Uruguay	uy
British Virgin Islands	vg
Vietnam	vn
Kosovo	xk
South Africa	za

Self-renewal configurations