When you have the Invoice Approval option turned on in the System Settings, you must approve automatically-generated invoices before they are sent to your companies. If you do not have Invoice Approval turned on in the System Settings section, your invoices automatically send, and Kube hides the Approval Pending screen. For more information, see Turning invoice approval on or off.
Invoices automatically generate each month on the date selected in the Invoices scheduled task. When invoices generate, Kube collects open charges set to automatically invoice into invoices and sends the invoices to your companies for payment. For more information, see Scheduled Tasks.
Invoices generate either by property or by company, depending on the selection you made in the System Settings. If invoices generate by property, your companies receive one invoice from every property at which they incur charges. If invoices generate by company, companies receive one invoice from their primary property that compiles charges from all properties. For more information, see Setting whether invoices send by property or company.
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Depending on your assigned role and permissions, and the version of Kube your organization uses, some or all of these menus or services may not be available or displayed.
Kube filters the Approval Pending Invoices screen for the internal user's primary property when the screen loads. If an invoice has a charge from the selected property included, Kube shows the invoice. Use the property filter at the top of the screen to show information for a different property or for multiple properties. For more information, see Using filters.
You can approve multiple invoices at once by clicking the Select button next to multiple invoices and then by clicking the Approve button that appears at the top right of the screen.
To approve a pending invoice
Select Receivables in the top menu and select Invoices from the drop-down menu.
Select the Approval Pending tab.
Locate the invoice in the grid and click the Additional Options button next to the invoice.
Select Approve from the drop-down menu.