You can decide whether you want invoices to send by property or by company. If invoices send by property, companies receive a single invoice for each property where they incur charges (if they use multiple properties, they receive multiple invoices). If invoices send by company, companies receive a single invoice that compiles all of their charges at all properties. In this case, the company's primary property sends the invoice and shows the invoice on its Invoices screen. Other properties can see that their charges were invoiced on their Invoiced Charges screens, but they cannot see the invoice generated by the primary property.
If you do not use Yardi Voyager Accounting and you invoice by company, you must use a single bank account with the same cash account at your properties because, when you take a payment for a company, the company could have incurred charges at multiple different properties. Using the same cash account allows Kube to send the funds to the same account, regardless of the property the company incurred the charges at. The properties should also align their invoicing cycles. For more information, see Adding a property bank account and Scheduled Tasks.
If you use Yardi Voyager Accounting, you can use intercompany billing to take a single payment for charges incurred at multiple properties that do not share bank accounts. For more information, see Turning on intercompany billing.
This article is part of the Kube accounting setup flow. For more information, see Kube setup checklist.
NOTE: Depending on your assigned role and permissions, and the version of Kube your organization uses, some or all of these menus or services may not be available or displayed.
To set whether invoices send by property or company
Select your Personal Profile in the top menu and select System Settings from the drop-down menu. The Operator Profile screen appears.
Select Accounting in the side menu and click the Account Settings tab.
Click the Edit button.
In the Settings section, click the Select button next to the Invoice by Property field to send one invoice per property.
TIP: Leave the box deselected if you want your companies to receive a single invoice that compiles all charges from all properties.
Click Save.
TIP: The next step in the Kube accounting setup process is to set whether invoice approval is on or off. For more information, see Turning invoice approval on or off.