When you decide that a company will not pay an invoice, you can write off the invoice because it is uncollectible. The Write-Off Reports show information about invoices that have been written off. For more information about using reports, see Reports.
To view the Write-Off Reports, select Reports > Income and select the report from the drop-down menu.
NOTES:
Depending on your assigned role and permissions, and the version of Kube your organization uses, some or all of these menus or services may not be available or displayed.
Kube shows written-off amounts as negative numbers to indicate they have been written off. However, Kube does not adjust the original charge or the revenue GL account used for the original charge. Instead, Kube adds a charge to the expense write-off GL account that offsets the revenue amount. For more information, see Setting default system GL accounts and charge codes.
If you use Yardi Voyager Accounting, you can run reports to see more details about your accounting information. For more information, see "Reports" in the Yardi Voyager Core User's Guide in Client Central.
Write-Off Summary Report
The Write-Off Summary Report shows all invoices that have been written off and the total amount that was written off. The report also includes information about each invoice and when it was due and written off. In the Grand Total row at the bottom of the report, Kube shows the total of all original invoice amounts and the total of all written-off amounts (listed as a negative number).
Selecting an invoice in the Write-Off Summary Report brings up the Write-Off Detail report that shows all of the charges included in the original invoice and the amount that was paid and written off for each charge. For more information about the Write-Off Detail Report, see the following section of this article.
The following graphic shows an example of the Write-Off Summary Report screen:
Write-Off Detail Report
The Write-Off Detail Report shows all of the charges included in the invoice and the amounts that were paid and written off for each charge (including security deposits, setup fees, and taxes). In the Grand Total row at the bottom of the report, Kube shows the total of all original invoice amounts and the total of the written-off amounts (listed as a negative number).
NOTES:
To see more information about a specific charge in the Write-Off Detail Report, visit the Invoiced Charges screen. For more information, Reviewing and editing charge information.
You can use the Liability Reports to see more information about written-off tax amounts. For more information, see Liability Reports overview.
The following graphic shows an example of the Write-Off Detail Report screen:
