Kube uses the charge payment sequence to determine the order in which it applies payments to invoiced charges when auto-distributing funds for a manual payment entered by an internal user or when taking an automatic payment for a company when the Payments scheduled task runs. To determine which charges it pays first, Kube looks at the GL accounts that charge codes are linked to as it moves through the GL accounts set in the charge payment sequence. For more information, see Scheduled Tasks.
This article is part of the Kube accounting setup flow. For more information, see Kube setup checklist.
NOTES:
Depending on your assigned role and permissions, and the version of Kube your organization uses, some or all of these menus or services may not be available or displayed.
If your country does not support payment processing, you cannot take automatic payments. For more information, see Payment processing off overview.
If the charge payment sequence is blank, Kube looks at the Charge Date of all invoiced charges and pays charges in order of oldest to newest.
Kube comes with a preset charge payment sequence that you can edit. Kube pays charges in the following order:
2250 Security Deposits
4500 Rent
4800 Late Fees
4810 NSF Fees
2310 Sales Tax Collected
4510 Parking
4700 Miscellaneous Income
To set the charge payment sequence
Select your Personal Profile in the top menu and select System Settings from the drop-down menu. The Operator Details screen appears.
Select Accounting in the side menu and select the Charge Payment Sequence tab.
Click the Edit button.
Complete the fields you want to change.
TIP: If you are unsure of the charge payment sequence to use for your organization, contact your accountant.
Click Save.
TIP: The next step in the Kube accounting setup process is to set up taxes (if your organization uses international tax). For more information, see Adding an international tax rate.